Professional Learning FAQ

How to create the roster to enroll instructors in a professional learning class as learners?

While it is not required, it will be helpful if administrators have performed a roster upload in the admin dash. Administrators can then populate the instructors’ roster by following the steps below. If all instructors are not listed in the admin dash, please create the instructors’ roster with information from other sources

1. Please download the blank template here.
2. Go to the Administration page with the sidebar menu, and click on All instructors.
3. Use the Filter to filter the instructors by schools/organizations. Then click on the Data export icon to download the instructors' data in a CSV file.

   

4. Copy the first three columns (first name, last name, and email) from the instructors' data file and paste them into the blank template.

   

5. Set the password for the instructors. 
Note: The passwords entered in the CSV file do not need to be provided by the instructors and will not change their existing passwords. Instructors can still access their accounts with their original passwords.
6. Save and upload the roster to the professional learning class. Please view this article for more information about adding learners to a class.

What can be assigned as professional learning?

Playposit allows administrators to assign the following activities for professional learning:

• Bulbs
• Playlists
• Broadcast
• Learner made Bulbs: can only be assigned to learners with a PlayPosit account.
• Peer review: can only be assigned to learners with a PlayPosit account.

Please see this article for more information about using Bulbs, playlists, and broadcasts for professional learning

How can I deliver professional learning classes to learners who don’t have instructor accounts?

Only the user with an instructor account can open the link or QR code for professional learning. There are three options for administrators to deliver professional learning classes to other staff members in their school who don’t have an instructor account.

Option 1: Staff members join with a student account

1. Ask the staff members to go to www.playposit.com/join and sign up for a student account.
2. There are three ways for staff members to join a class with a student account:
   1. Copy and share the class code with staff members. Staff members then click on the Join new class button on their My classes page and enter the code to join the class.

      

   2. Copy and share the class URL with staff members, they can join the class by clicking on the link. 
   3. Enroll the staff members by uploading the learners' roster to the professional learning class.
3. Once enrolled, learners can find the class on My Classes page in their PlayPosit student account.

   

Option 2: Create a separate link to the Bulb for non-instructor staff members without a PlayPosit account

1. Go to My Bulbs page and find the Bulb for professional learning. Click on the triple dots icon or the thumbnail image and select Assign.
2. Locate the class for professional learning, and click on the Link button behind it.

   

3. Open the Advanced settings, ensure to toggle off Assign for professional learning, and toggle on Do not require login. If you want to record participants’ names, please also toggle off Do not require learner name.

   

4. Click on the QR code or the copy behind the link, and send it to the staff members who don’t have an instructor account.
   
5. When learners click on the link or scan the QR code, PlayPosit will require them to enter their names before taking the Bulb. This information will also display on the monitor page for administrators to review.
   

Option 3: Use playlists to deliver professional learning to instructors and staff at the same time.

1. Ask the staff members to go to www.playposit.com/join and sign up for a student account.
2. Go to the Playlists page and find the playlist for professional learning. Click on the playlist icon or the triple dots icon and select assign.
3. Locate the class for professional learning and click on the Link button behind it.

   

4. Open the advanced settings, and switch to Instructor OR Learner. This option will allow users to access this playlist as long as they have either an instructor account or a student account.

   

5. Click on the QR code or the copy behind the link, and send it to the staff members who don’t have an instructor account.
6. When learners click on the link or scan the QR code, PlayPosit will require them to sign in before taking the playlist. 

There are multiple schools in my district taking the same professional learning class. How can I monitor learners’ progress by their school?

There are three ways to distinguish instructors from different schools:

Option 1: Reach out to PlayPosit to enable the feature that will show instructors' schools in the PlayPosit gradebook

PlayPosit provides a feature that will display schools/organizations the instructors belong to in the professional learning class gradebook. Please reach out to your Customer Success Manager if you are interested in this feature.

Option 2: Add a question in the Bulb about which school the instructor is from

1. Add a Poll interaction into the professional learning Bulb that asks instructors to select their school.

   

2. After learners take the Bulb, go to the monitor page of the Bulb and select the Data Export icon.

   

3. Open the CSV file, find the column for the poll interaction, and sort with their school.

Option 3: Assign the Bulb to separate classes (one class for each school)

1. Go to the Classes tab, and create separate classes for each school.
2. Assign the professional learning Bulbs to each class.
3. Send the assign link to instructors according to their school, or enroll instructors in the classes according to their school with instructors’ rosters.
4. When monitoring instructors’ progress, select the class for the school you would like to monitor and find the desired Bulb in it.

What if the instructor is not seeing a professional learning tab?

The professional learning tab will only show up if the instructor has enrolled in at least one professional learning class. 

For the instructors taking their first professional learning class, please use the link or the QR code provided by your administrators to enroll in the class. After clicking on the link, a new professional learning tab should appear on the sidebar menu.

If the tab is still not showing up after enrolling in a professional learning class, the administrator can always send the link for the professional learning directly to instructors. Also, instructors can always revisit the Bulb they have taken with the link they received from administrators. 

Please follow this workflow to access the link for a Bulb or playlist.

Best practice for constantly enrolling new instructors into professional learning as their onboarding training.

We always suggest administrators perform a roster upload in the admin dash and the required professional learning classes. Doing so can ensure the instructor’s PlayPosit account is properly set up and ready to use.

If constantly uploading the roster is not feasible for your institution, administrators can put the assign link for the first Bulb or playlist of the professional learning in the onboarding document and instruct new instructors to visit the link to take the professional training. After instructors open the link, they will automatically enroll in the professional learning class and can take all other Bulb in the class by visiting the Professional learning tab on their PlayPosit sidebar menu. Please follow this article to generate the assign link for the professional learning Bulb or playlist.